Enable POP Access


Note: For new accounts (free plan) from 2019 to date, the POP Access feature will not be available.


You need to enable POP access of the Zoho Mail account, to start accessing the account in other POP clients. You can enable POP access for all emails from the beginning or from that particular day. 


1) Login to Zoho Mail


2) Go to Settings 


3) Navigate to Mail Accounts >> POP Access 


4) You can enable the POP access in two modes


  • All Emails - To enable POP access for all emails in the account - All the emails will be downloaded by the POP client you configure.
  • Emails that arrive from now - Enable POP access for emails that arrive from the time the user enables POP access (only the newer emails will be downloaded to the POP client you configure).


POP Configuration settings for Zoho Mail


You can configure Zoho Mail account in any standard POP client using the POP details provided below. The complete Zoho account email address should be provided correctly in both the email address field and the username field. In case you have Two Factor Authentication turned on, generate and use an application specific password in the email client. 


Incoming Server Settings: (Personal Users with email address as username@zoho.com)


Incoming Server Name: pop.zoho.com

Port: 995

Require SSL: Yes  

Username: username@zoho.com


Incoming Server Settings: (Organization Users with domain based email address you@yourdomain.com)


Incoming Server Name: poppro.zoho.com

Port: 995

Require SSL: Yes  

Username: you@yourdomain.com 


Outgoing Server Settings: 


Outgoing Server Name: smtp.zoho.com

Port: 465, SSL or 587, TLS

Require Authentication: Yes



You may require Application Specific password to set up the account in other devices if Two Factor Authentication is enabled for your account. 


Include SPAM Messages in POP download


You can choose to include Spam messages for POP retrieval. Zoho Mail provides options to include Spam messages or to retrieve only Spam emails for POP retrieval. If you rely completely on your email client, and when some of the emails which you receive from your known contacts, get classified as Spam due to various reasons, you can include Spam emails for POP retrieval. 


1) Login to Zoho Mail


2) Go to Settings


3) Navigate to Mail Accounts >> POP Access 


4) Once the POP Access is enabled, you can choose the option for including Spam messages.


  • Check 'Include Spam Folders', to retrieve Spam messages in POP Clients
  • Uncheck 'Include Spam Folders', to not receive Spam Messages in POP clients


POP Delete Settings in Zoho Mail


You can choose to delete emails from Server or leave the messages in Server when the email downloaded via POP is marked for deletion. When you choose 'Delete emails from Server' in the POP clients, the client marks the email for deletion in the server and removes it from the POP queue. However, in Zoho Mail, you can choose to retain the email in the server even if the client marks the email for deletion.  


1) Login to Zoho Mail


2) Go to Settings 


3) Navigate to Mail Accounts >> POP Access 


4) Once the POP Access is enabled, you can choose the POP Delete settings.


  • Check 'Auto-delete emails', to delete the original emails in your account once POP client fetches the emails.
  • Uncheck 'Auto-delete emails', to not delete the original emails in your account once POP client fetches the emails.


Disable POP Access


You can disable POP access of your account, anytime you choose to stop POP retrieval. 


1) Login to Zoho Mail


2) Go to Settings

 

3) Navigate to Mail Accounts >> POP Access 


4) In the POP Access Section click 'Disable' to disable POP access.



Reference: https://www.zoho.com/mail/help/pop-access.html

Version: DJM v1.0